SAFE Work Certified Audit Process
Once your Occupational Health and Saftey program has been developed, the final step towards SAFE Work Certification is to undergo the SAFE Work Certified audit.
The SAFE Work Certified audit is an independent, objective based review of your company's safety and health management system. The audit is performed by an independent auditor taken from RPM's network of SAFE Work Certified auditors. The auditor's fee is the only part of SAFE Work Certified process not covered by the industry levy.
The following is the list of steps in the SAFE Work Certified audit.
- Complete and submit the audit application to RPM.
- Co-ordinate audit activities when contacted by your auditor.
- Review the Audit Confirmation Letter that will be sent to you by the auditor once your Audit Application has been received by RPM. This letter will confirm the details of conducting the audit, schedule and audit activities.
- Attend a pre-audit meeting with the auditor. Attendees at this meeting would include an employer representative for your organization (e.g., senior leader), as well as the workplace safety and health committee worker co-chair or worker representative (or designate).
- Communicate the logistical audit activities to your workers to ensure a well-organized, efficient audit when the SAFE Work Certified auditor arrives.
- Co-ordinate with all work sites if there are multiple sites involved in your audit.
- Support the auditor when on site, as required.
- Complete an evaluation for your auditor which will be provided to you by RPM. This link will be sent to you once the auditor completes your audit, and must be completed within five business days of receiving in order to receive your final audit report and score.
- Attend an audit close-out meeting that will be scheduled by the auditor to review the SAFE Work Certified audit results and to provide you with an opportunity to ask any questions that you may have about your score or the process.
- Involve the same personnel who attended the pre-audit meeting in the close-out meeting. This should include an employer representative of your organization and workplace safety and health committee worker co-chair or worker representative (or designate).
- Confirm that the audit has been reviewed by the workplace safety and health committee worker co-chair or worker representative (or designate) and that he or she has completed the bottom portion of the Executive Summary Report, including:
- name of worker representative
- clicked the checkbox*, indicating the report has been read. Selecting this box indicates that he or she has been informed of the audit process and outcomes, and has had the opportunity to ask questions.
- Email the electronically-signed Executive Summary Report in Excel format to: your RPM advisor and to: email@example.com subject line: Audit File <Employer Operating Name> (this will be the same name you included in the Operating Name field on the original SAFE Work Certified Application form).
- Receive your SAFE Work Certified certification date and SAFE Work Certified certificate from RPM.
- Record your certification anniversary date. This date will be used for your annual maintenance audits to maintain certification and to be eligible for the prevention rebate.
- Work with your CP to develop your action plan based on the areas identified for improvement during your SAFE Work Certified audit.
- Consult with the workplace safety and health committee worker co-chair or worker representative (or designate) when developing the action plan, and include the names of both the employer and workplace safety and health committee worker co-chair or worker representative (or designate) who were involved.
- Submit your action plan to your CP within 90 days of receiving the Action Plan Template.
- The action plan must be developed in consultation with a worker representative and must include both the employer and worker representative's names.